Office Manager / Executive Assistant

  • Ops & Finance
  • Zurich, Switzerland

Office Manager / Executive Assistant

Job description

We are a deep-tech AI spin-off from ETH Zurich (#6 university worldwide) on a mission to bring AI to the real world! To do this, we are developing the first scalable AI platform to diagnose and fix data and model issues, a crucial obstacle to widespread AI adoption. Our clients include Fortune 500 companies and industry-leading SaaS AI companies such as Intenseye, Voxel AI, Sportradar, and Click-Ins. We are proud to have been named on the prestigious CB Insights AI100 List of Most Innovative AI companies in 2022 and to have won the Swiss AI Award and the US Army Global AI Award!


After validating our platform across a variety of industries and securing a $12M Series A round (featured on TechCrunch and SkyNews) we are now focused on optimizing our processes to take the company to the next level. We are seeking a skilled and organized Office Manager/Executive Assistant to provide top-notch support to our CEO and leadership team. As a key member of the team, you will report directly to the CEO and play a vital role in ensuring that daily operations run smoothly and efficiently.


Your responsibilities will include:

  • Manage and coordinate all core administrative tasks in the office, including procurement of necessary services and equipment, communication with external stakeholders, travel coordination, and expense report management;

  • Work alongside the CEO and the leadership team to help with management, prioritization, and execution of tasks, including communication with strategic clients, board members, and investors, help with presentations and preparation for meetings, assist in recruitment and scheduling / follow-ups with prospect candidates;

  • Identify opportunities to streamline work processes and improve team efficiency;

  • Maintain a high level of professionalism, discretion, and attention to detail.


What you'll bring to our team

  • Demonstrated ability to pay extreme attention to detail, be highly organized, and think ahead;
  • Previous administrative experience, preferably in a start-up environment supporting executives;
  • Fluent in English with excellent verbal and written communication skills; proficiency in German is a plus;
  • Proficiency with Google Suite (Docs, Slides, Sheets) and ability to quickly learn new SaaS services;
  • Strong integrity and judgment, with the ability to handle confidential and sensitive information with discretion.


What’s in it for you?

As an executive assistant / office manager at the #1 Swiss AI company, you will have the opportunity to:

  • Work directly with the CEO and have front-row access to the inner workings of one of the hottest, fast-growing, deeptech AI start-ups in the world;
  • Gain in-depth knowledge and experience in how industry-leaders use AI to solve real-world problems;
  • Opportunity to work part-time (16-24 hours per week) while still being an integral part of the team.

We offer a comprehensive compensation package: in addition to your base salary, you will receive an equity plan, 25 days of paid vacation, a market-invested pension plan, accident insurance, and discounts at sports facilities.

Job requirements

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LatticeFlow is an Equal Opportunity Employer.